Consulting the archive collections

Archive Consultation: Terms and conditions

Under certain restrictions the General Data Protection Regulation (GDPR) and the Dutch GDPR Implementation Law offer scope for the processing of personal data for scientific or historical research or for statistical purposes. 'Processing' includes the issuing or showing of archives to third parties.

In order to meet the conditions of the GDPR and the Dutch GDPR Implementation Law, the RKD makes use of this form:

We ask that you read this form carefully. Your archive access application can only be dealt with if you have fully completed and signed this form. If you are not (yet) able to fully answer certain questions, then please state the reason for this.

We recommend you fill in this form at home and send it to us digitally or bring it with you on your next visit. It is also possible to obtain and fill in a form when you visit the RKD. PLEASE NOTE: the GDPR form is not an application form.

Archives in RKDcollections that have been classified as Special Collections can only be consulted by appointment. More information about possible access restrictions on archives can be found here. For further questions you can contact the RKD.

Rules for consulting the archives

  • To request archival material it is necessary to contact 2 working days prior to the visit.
  • When consulting the archives please use the round tables opposite the study room desk.
  • During the consultation of the archives only pencils are allowed as writing material.
  • You must take the utmost care when handling the archives and are to follow any instructions provided.
  • The archive material has been put on a cart for you, please use one archive box at a time on the table.
  • You are kindly requested to keep the material in its original order. If you have any queries in this regard, consult a study room staff member.
  • When you are finished consulting the archives please notify staff at the study room desk and return the archive records there.
  • The safety care coordinator will be informed if there is any indication that something is missing from the archive consulted. Should this be the case then the video images may be checked for evidence.