RKD Netherland Institute for art History
Below you will find the answers to a number of frequently asked questions relating to the digitisation of our visual documentation. Would you like to know more? Feel free to email us: email@example.com.
Digitisation of our visual documentation is due to begin in April 2018. At the moment we are formulating a contract with an external agency that will be helping us implement the project. This document will outline the workflow and establish the overall time frame. Naturally we will keep you informed of the arrangements being made.
The first phase will cover 1.5 million objects, stored in 15,500 boxes and filed away in about 80,000 folders.
The material will be digitised in batches. Batches will be unavailable for 2 to 3 months. The maximum number of boxes per batch is 1,000. As part of our post-processing procedures we carry out random quality control checks. After a period of up to 3 months the scanned content of the green boxes can be consulted digitally by means of a temporary online app.
In the course of March 2018 we hope to provide you with a schedule indicating when each of these sections will be digitised.
Once the above sections have been satisfactorily processed, we will start work on the boxes next in the queue, containing Foreign Art and Modern & Contemporary Art. Digitisation of this material is expected to begin in 2019.
Will the green boxes still be available for request from the depot?
The digital files offer more scope for research than the analogue records in the boxes. Given the high resolution of the scans and the meticulousness with which the material will be digitised, you will no longer need to refer to the physical documents.
In order to facilitate good research, the visual documentation is scanned at a resolution of 600 ppi, which is the highest standard. Documents will be scanned on both sides, except if the second side is blank. All scans will be made digitally accessible. Images will be cut out and separately entered again into the database. Inscriptions on objects will be digitised in as much detail as possible and will be turned into findable files within RKD Explore at a later point.
The RKD is committed to providing both a digital and physical platform for art-historical research, development and contact. Our archives, library and other collections are available for consultation in the RKD’s study and reading rooms where members of staff are on hand to help you with questions related to your research. We also regularly organise lectures on themes that we hope will interest you. We intend to install new facilities in the Study Room, which will enhance the existing digital research possibilities even further. For example, large tablets and computer screens that allow you to compare images in even greater detail and create a large selection and make side-by-side comparisons.
We aim to cause as little disruption as possible to our normal level of service during digitisation. Nonetheless you may find that certain documents relevant to your research are temporarily unavailable. Requests for particular files will be assessed with due consideration for your planned research and we will make every effort to minimise inconvenience. For questions please contact us at firstname.lastname@example.org.
Are you planning important research in 2018 or 2019 that requires you to have access to our collections? Then please get in touch with us at email@example.com, so that we can discuss availability directly with you.